July 31 - Extra Ordinary Parish Council meeting
Minutes of an Extra Ordinary Carlby Parish Council (CPC) Meeting held on 31 July 2024 at 7pm in the Village Hall
Present: Cllrs. John Bavister (chair), Steve Markham (Vice Chair), Lesley Sweeting, Chris Barnes, Kim Neal and Karina Neal.
In Attendance: Morgan Neal & Will Halford (Carlby Playing Fields Committee), Colin Harrison (Bowls Club)
Victoria Herbert (SKDC Funding), District Cllr. Penny Robins and 1 member of the public.
Public Forum: No one wanted to speak.
Agenda
24/25-45 Apologies for absence: None received.
24/25-46 Disclosable Pecuniary Interests: Cllr. Markham declared his membership on the Playing Fields Committee.
24/25-47 Grass Cutting:
a) Cllr. Bavister confirmed that the mower had been purchased and the grass is now being cut by a small group of volunteers, who he thanked for all their hard work.
b) A Risk assessment for the mower’s use had been produced and no further comments were made. Action: To be incorporated in the CPC generic Risk Assessment.
c) The spreadsheet for recording ongoing costs of the mower was formally received and adopted as a method of calculation for internal monitoring purposes. Unanimously agreed.
d) Insurance requirements confirmation yet to be received from Clear Council. Action: Cllr. Markham to provide clerk with trainers qualifications and clerk to confirmation.
e) Proposal. To register the mower with DVLA at a cost of £55 to enable crossing the highway within the village. Proposed Cllr. Bavister, Seconded Cllr. Kim Neal and unanimous in favour-RESOLVED.
24/25-48 Persimmon Land. Communal green areas:
a) Proposal: To apply for funding, with the assistance of Victoria Herbert, for purchasing Ascot knee rail fencing, together with additional material (approx. costs £500) to enhance the footpath area. Proposed Cllr. Bavister, Seconded Cllr. Sweeting and unanimous in favour-RESOLVED.
b) SKDC UK Prosperity fund would be used, if possible, for the above proposal.
c) The clerk read a request from a resident to access his property via the CPC owned area of land.
Proposal: To give permission to this request, and to ensure that any damage would be made good by the Resident at their cost. Proposed Cllr. Karina Neal, Seconded Cllr. Barnes unanimous in favour-RESOLVED. Action: Clerk to write to resident.
24/25-49 Community Orchard: Cllr. Barnes had been successful in acquiring the grant submitted with an increase awarded of £677.98 which includes all the trees and equipment apart from labour. 75% of the grant will be received in the next 3 weeks with the remaining 25% on completion, project likely to be November (in the planting season). The trees will be planted on the village green. Action. Cllr. Barnes will project manage.
24/25-50 Defibrillator. We still have the temporary unit. It was noted that this does not have the emergency kit with it. Action: Clerk to chase this issue.
The meeting was closed at 19:30 for parish council business.
General discussions in an Open Forum - agreed by all those present in the room.
Planning application S24/1301 Grange Court - proposed repair works to stone wall within the grounds of a listed building. Photos on the application show a requirement for repair and the Parish Council saw no objections to this application.
Carlby Parish Council, Carlby Playing Fields Committee and the Carlby Bowls Club and a general discussion of financial requirements and the additional tree felling works required in the playing fields.
Victoria Herbert would assist with any funding that might be available.
The grant applications and financial payments would be resolved at the next Parish Council meeting in September.