May 14 - Parish Council Meeting
To: Cllrs. John Bavister (Vice Chair), Lesley Sweeting, Chris Barnes, Steve Markham, Kimberley Neal and Karina Neal.
You are hereby summoned to The Annual Carlby Parish Council Meeting on Wednesday 14 May 2025 at 19:30 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
07/05/2025
The public and media are cordially invited to join this meeting
Agenda
25/26-01
Election of Chairman
a) Signing of Declaration of Acceptance of Office
25/26-02
Election of Vice Chairman
a) Signing of Declaration of Acceptance of Office
25/26-03
Confirmation of Parish Councillors
25/26-04
Apologies: to receive any apologies for absence and reasons given.
25/26-05
Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
The meeting will be suspended to conduct the public forum
25/26-06
Public Forum: There will be a public forum when members of the public may ask questions or make short statements on items relating to the agenda below to the Council or suggestions for future meetings.
Closure of public forum and commencement of parish council meeting
25/26-07
Minutes: To approve the minutes of :
a) Parish Council meeting - 06 March 2025
25/26-08
To receive reports from
a)County and District Councillors
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
25/26-09
To review, agree and adopt the Regulatory Documents (all documents available on the website)
a) Standing Orders
b) Financial Regulations
c) Fixed Asset Register
d) Risk Assessment
e) All Policies and to consider any new policies required.
f) SKDC Code of conduct
25/26-10
To note insurance provision from 1 June 2025 with Clear Councils £758.59
25/26-11
To confirm Parish Council meeting dates for 2026 : January 6/7(tbc), Tues March 3th, TBC Parish Meeting April, Wed May 13th, Wed July 8th, Wed September 9th, Tues November 3th
25/26-12
Finance 2024/25 Year end
i. To Receive consider and resolve acceptance of the audited account.
ii. To complete and sign the Certificate of Exemption
i. To receive the Annual Internal Auditor’s Report 2024/25
ii. To consider recommendations or matters arising from the internal auditor’s narrative report
iii. To complete and sign the Annual Governance Statement 2024-25
iv. To receive and sign the accounting statement 2024-25
v. To receive and consider the bank reconciliation 2024-25
vi. To receive and consider the explanation of variances
vii. To agree the dates for the period of public rights
viii. Audit procedures for 2025/26
25/26-13
Current Year 2025/26
i. To confirm salary scales for Clerk from the NJC salary scale SCP 23
ii. To confirm budgetary payments such as Clerk salary, HMRC tax payments, direct debits, bank charges, mowing costs, Insurance staff and councillor expenses if these fall between meeting dates.
iii. Financial Report for the period 01 April 2025 to 30 April 2025 with bank statements.
iv. To Resolve Payments as follows:
a/c
ref Date To Whom / Description
1 7/4/25 Boston Seeds Grass seed £175.99
2 29/4/25 Lloyds Bank Service charges £4.25
v. To Note Income received
Date Received From
3/4/25 SKDC Precept £11,162.00
vi. Grant Applications To receive, consider and resolve grant allocations.
vii. Email Domain. To consider and resolve new legislation for email management
25/26-14
Planning To receive planning applications since the last meeting and to discuss on going
• S25/0675 Tree Works at 5 Church Street
25/26-15
To note Correspondence received from last meeting. – see list below
25/26-16
To receive Items for Future Meetings
To Note Correspondence Received since last meeting
Date From Whom & Topic
26 Feb Pension Regulation Workplace pensions re-enrolment
6 Mar Microsoft Renewal notice 5 April
6 Mar Cllr. Robins Cllr report
10 Mar LCC Public rights of way improv. Plan
14 Mar Resident A6121 road safety issues
17 Mar Elections Notice of elections
18 Mar RCC Local plan submission for Rutland
1 Apr SKDC Planning S25/0110 decision
1 Apr SKDC Precept remittance
4 Apr SKDC Planning Appeal decision S23/2362
5 Apr Microsoft Subscription invoice
7 Apr Boston Seeds invoice
8 apr Windows End of support windows 10
21 Apr Election notices
29 Apr Clear Insurance Renewal notice
28 Apr SKDC Planning S25/0675 application
25 Apr Alicia Kearns MP Mallard pass meeting 12/5
6 May SKDC Remittance £600