July 26 - Parish Council Meeting Minutes

Minutes of the Carlby Parish Council (CPC) meeting held on

26 July 2022 at 19:30 @ The Village Hall



22/23-43             Chairman.  Cllr. Bavister welcomed all present.  Gave thanks to all those who helped to make the Platinum Jubilee Celebrations a huge success.  All the events were well attended and enjoyed by all.   CPC donated £36 from drink sales to the Garden Party funds and all left over drinks and flute glasses were donated to village hall.


22/23-44             Open Forum for members of the public.

A member of the public reported an overgrown footpath just north of the wooden foot bridge across the drain leading toward Witham on the Hill.

Action:  CPC would write to the landowner.

22/23-45             Present:  Cllrs. John Bavister (Chair), Ian Dair & Sue Robinson.

In Attendance: County Councillors Penny Robson and Charlotte Vernon, 2 members of the public and Sarah Gresty-Parish Clerk.

22/23-46             Apologies: were received from Cllr. Pete Holland.  It was Resolved to accept these apologies.

22/23-47             Disclosure of Pecuniary Interests:  There were none.


22/23-48             To approve Minutes

  1. 03 May 2022 Annual Parish Council Meeting were presented as a true and accurate record of events.  Proposed acceptance Cllr. Dair, Seconded Cllr. Robinson and unanimous in favour-RESOLVED.
  2. 26 April 2022 Annual Parish Meeting were presented as a true and accurate record of events.  Proposed acceptance Cllr. Dair, Seconded Cllr. Robinson and unanimous in favour-RESOLVED.

22/23-49             ‘What practical actions Sustainable Carlby could be take.  As Cllr. Holland was not present at the meeting this will be c/f to the next meeting.

22/23-50             To receive reports from

a)County and District Councillors

Cllr. Penny Robson SKDC District Councillor: St Martins Park (Stamford) as a joint venture between SKDC and Burghley Estates has been shortlisted for the Brownfield and Regeneration network awards 2022.  (developing on Brownfield site that has been used before – ie disused, derelict, or ex employment sites)

Stamford neighbourhood plan was adopted at Full Council this week. 76% of voters were in support of the scheme.

130 Home inspections have now been completed with 5 more booked and no backlogs in SKDCs quest to resettle Ukrainian refugees.

Mallard Pass Consultation finishes on the 4th August, for technical documents winter 22/spring 23 will be the full council debate and a decision made whether we support or object. There is a petition being signed at the moment in objection to this development. Please do make sure you have emailed your comments directly to Mallard Pass.

Planning Issues: 20/0538 – I have been in contact with the case officer who has agreed an extension of time with the applicant/agent for the application. Therefore, once he has the draft conditions in place he will share with me for me to discuss with the Parish.

This application is not subject to any obligations and as such legal agreement/ section 106 agreement is not required in the instance.

22/0963 – not yet determined – change of use of agricultural to domestic and erecting of fencing round the boundary

I am doing a review on street signs, I have Fenton Drive, Templeman Drive and Farriers Way on my list if anyone has any others to add to it please let me know.

I am currently dealing with ongoing housing issues in Carlby.  I am facilitating a meeting with Residents and the Housing Team.

Charlotte Vernon, County Councillor for Colsterworth Rural Division:

Tree Planting (Could be relevant under Sustainable Carlby document which mentions tree planting) Lincolnshire want to see 750,000 trees planted around the county over the next few years.

The ambitious target is linked to the national 25-year Environment Plan, which aims to create or restore 500,000 hectares of wildlife-rich habitat. Despite its reputation for being a green and rural county, Lincolnshire actually has one of the lowest tree coverage rates in the country at just four per cent, compared to an England average of 10 per cent. Lincolnshire County Council has started to respond to this by supporting tree planting projects around the county. In the 2021/22 tree planting season we planted over 30,000 trees across.  To keep track of our progress, we’ve installed a tree counter on our website. We also have a map so you can see where in Lincolnshire trees have all been planted so far. If you plant a tree in your garden or on your land that you control, you can register it on the tree counter and it have it count towards the county’s tree planting target.

Register your trees on the tracker now. Visit: www.lincolnshire.gov.uk/green-masterplan/lincolnshire-climate-summit/2 Any trees planted within Lincolnshire over the last 12 months can be registered and added to the total. If you have a site that would be suitable to plant 300 or more trees and are interested in looking at tree planting options, then please register your interest on our website at www.lincolnshire.gov.uk/xfp/form/744  or contact us on sustainability@lincolnshire.gov.uk.

Councillor Dair pointed out that whilst tree planting is important so is looking after the trees we have.   The possibility of a tree survey of the village was mentioned.

Electric Vehicle Charging Point Plan  Five local authorities, led by Lincolnshire County Council and Midlands Connect, have submitted a joint bid for £935,355 Government funding as part of the Government’s Local Electric Vehicle Infrastructure Pilot which would deliver an  extra 101 standard and 8 rapid charging points across Lincolnshire  If successful, the £935,355 will be distributed between Lincolnshire, Leicestershire, Herefordshire, Rutland and Stoke-on-Trent Councils.

It is expected that this support from Government will attract an additional £2.8million of private sector investment, with the cumulative funds being used to install a total of 322 standard and 27 rapid public EV chargers across the Midlands.

The majority of these will be on-street chargers in residential areas with the remainder being placed in council-owned carparks and other council-owned land. It is hoped that this pilot could pave the way for a larger, region-wide installation scheme.
Last year, analysis by Midlands Connect found that Lincolnshire needs 1,404 new public EV charging points by the end of 2025 to meet the needs of the growing EV market. At present, 93% of electric vehicle owners have access to off-road parking. It’s hoped that increasing the number of public charging stations will make it easier for those without a driveway to make the switch to an electric vehicle, while also increasing the ease of travel and charging for all EV users in the county.

As part of the bid, LCC has drawn up key areas that could benefit from some of the 43% increase in the number of chargers outlined in the bid. These areas are: Grantham, Boston, Gainsborough, Skegness, Lincoln, Market Rasen, Sleaford, Hemswell Cliff, Spalding and Louth.

Updating the Minerals and Waste Local Plan Lincolnshire County Council has begun the process of updating the statutory  Minerals and Waste Local Plan which is used by developers when putting forward proposals, and by the council when dealing with planning applications.

Lincolnshire is an important producer of minerals and is currently the largest producer of sand and gravel in the East Midlands. Limestone, chalk, and hydrocarbons are also extracted in the county.

Waste management facilities are essential to ensure the wastes generated by households, businesses and industry are dealt with in the most efficient and sustainable ways possible.

As the first stage of updating the plan, we have produced an issues and options consultation document which sets out the main issues affecting how we plan for minerals and waste in Lincolnshire together with potential options for improving the plan. We’ve then posed a range of questions to seek local views on the most appropriate way forward.

In parallel with the issues and options consultation, we are carrying out a ‘call for sites’ exercise to give landowners, the industry and other interested parties an opportunity to nominate potential sites for allocation in the updated plan. At this stage, we are only inviting nominations for potential sites for sand and gravel and limestone aggregates.

Collection amnesty for unwanted medical equipment extended across recycling centres

If you have any unwanted medical equipment, the pandemic has meant there is a shortage of equipment such as perching stools, bed sticks and commodes, as well as smaller items like crutches or rollators. These can now be taken to Grantham Recycling Centre to be given to the NHS and reused.

Grantham Bid for Great British Railways HQ  There has not been an official press release from Lincolnshire as yet, but it is being reported in the national press that unfortunately, Grantham is not one of the 6 locations that have been shortlisted for consideration.

Fixmystreet – Please do continue to report concerns regarding potholes, or damage to the roads via this website.

Mallard Pass  All aware that we are now on the Stage 2 consultation which ends on 4th August 2022. LCC will be making formal representations to the Planning Inspectorate at the appropriate time. I believe most in Carlby will have received a letter from Gareth Davies MP, and the letter states what deep concerns he has about the proposal.

Bus Shelters  At a Highways scrutiny meeting I was at yesterday, it was mentioned in the papers that some Parishes had received a small grant towards improving their bus shelters… this is something I am looking into further as I am aware this is something you are hoping to do in the near future.

b)Police – police reports received are made available on website.

22/23-51             Neighbourhood Policing ways to better communicate community issues for Priority.   It was felt that with budget cuts to PCSO presence and the disbandment of the neighbour panel some form of reporting issues was required.  Proposal:   To have an item on the Parish Council meeting agenda Quarterly to enable any items of concern to be reported.  Proposed Cllr. Bavister, Seconded Cllr. Dair and unanimous in favour-RESOLVED.

22/23-52             Mallard Pass Solar Farm

A draft response from CPC to Mallard Pass had been circulated prior to the meeting.  This response was a reflection of residence feedback and will be made available on CPC website.

Proposal:  To accept the draft response (with a few minor grammatical changes) and submit this the Mallard Pass Solar Farm objection to the proposal.

Proposed Cllr. Dair, Seconded Cllr. Robinson and unanimous in favour-RESOLVED.

22/23-53             Persimmon Land transfer update Report.  No update to report.    Persimmons contractors had cut the brambles on the footpath.  Action: Clerk to chase the solicitors for progress. 

22/23-54             Emergency Plan.  Proposal 1: To disband the emergency plan and to sell off the unused equipment.   Proposal 2: To upgrade the emergency plan contents and to set up continued maintenance/service thereof.   Proposals to be considered by all Councillor members and be resolved at the next meeting.    Action: C/f item to next Agenda.

22/23-55             Bins & potential positioning of the 5th bin.    Thanks again were expressed to Cllr. Penny Robins for her persistence in concluding this matter and for receiving SKDC’s confirmation that 5 bins will be serviced again within the village.  Several positionings of the 5th bid were discussed.n   Proposal:  The 5th bin to be sites on High Street next to the entrance of Farriers Way.   This site complies with policy for public availability, disabled access and safe access for servicing.   Proposed installation at this site Cllr. Dair, Seconded Cllr. Robinson and unanimous in favour-RESOLVED Action.  Once bin installed, Clerk to notify SKDC Cllr. Bavister to undertake installation

a.The Little Clean Team – Carlby had nothing to report at this time.   Action:  Cllr. Robson was asked to enquire if SKDC had removed the fly tipping at the playing fields so that a thank you could be sent for the quick response.


Finance  Matters:

22/23-56             Financial Report for the period 01 April – 30 June 2022 was presented by the clerk with original bank statements.


22/23-57             Mallard Pass Action Group £100

22/23-58             B Haines – Jubilee expenses £29.81

22/23-59             The Sign Maker inv. 2205SE036 £118.58

22/23-60             J Bavister – Jubilee expenses £600.45

22/23-61             S Robinson – Jubilee expenses £99.39

22/23-62             S Gresty Clerk Qtr 1 Salary £608.76

22/23-63             HMRC Qtr. 1 Tax and NIC £152

22/23-64             SKDC inv. 0120258 3 x litter bins £766.67

22/23-65             Carlby Bowls Club £250.00

22/23-66             PCC Carlby £695.00


22/23-67             HMRC VAT refund £223.31


Cllr. Bavister Proposed: Acceptance of all the financial items above as a true and assurance financial position of CPC.  Seconded Cllr. Dair and unanimous in favour-RESOLVED.


The Clerk requested permission to book a place at the LALC AGM at a cost of £10 with travel.   This will give information on the forthcoming elections and recruitment which would be useful information.   Cllr. Bavister agreed to this, Seconded by Cllr. Dair and unanimous in favour.

                              Action: Clerk to book place.


22/23-68             Planning. There were no new applications since the last meeting received.

22/23-69             Correspondence noted from the agenda.

22/23-70             Items for Future meetings

  1. Bus shelters to pursue replacement/refurbishment


Date of future meetings:  2022:, Wed 14 September, 15 November at 19:30 in the Village Hall

2023: 17 Jan, 21 Mar. 17 May, 18 Jul, Wed 13 September, 21 Nov



The meeting closed at 20:03