May 22 - Annual Parish Council Meeting
To: Cllrs. John Bavister (Vice Chair), Lesley Sweeting, Chris Barnes, Steve Markham and Kimberley Neal.
You are hereby summoned to The Annual Carlby Parish Council Meeting on Wednesday 22 May 2024 at 19:30 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
14/05/2024
The public and media are cordially invited to join this meeting
Agenda
24/25-06 Election of Chairman
a) Signing of Declaration of Acceptance of Office
24/25-07 Election of Vice Chairman
a) Signing of Declaration of Acceptance of Office
24/25-08 Confirmation of Parish Councillors
24/25-09 Apologies: to receive any apologies for absence and reasons given.
24/25-10 Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
The meeting will be suspended to conduct the public forum
24/25-11 Public Forum: There will be a public forum when members of the public may ask questions or make short statements on items relating to the agenda below to the Council or suggestions for future meetings.
Closure of public forum and commencement of parish council meeting
24/25-12 Minutes: To approve the minutes of :
a) Parish Council meeting - 19 March 2024
b) Extra Ordinary Parish Council meeting – 11 April 2024
c) Annual Parish meeting – 11 April 2024
24/25-13 To receive reports from
a)County and District Councillors
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
24/25-14 To review, agree and adopt the Regulatory Documents (all documents available on the website)
a) Standing Orders
b) Financial Regulations
c) Fixed Asset Register
d) Risk Assessment
e) All Policies and to consider any new policies required.
f) SKDC Code of conduct
24/25-15 To note insurance provision from 1 June 2024 continuation of 3 year agreement with Clear Councils (formally RHIB) £561.39
24/25-16 To confirm Parish Council meeting dates for 2025 : January 13th (TBC), March 4th (TBC), May 14th, July 9th, September 3rd, November 4th (TBC)
24/25-17 Finance 2023/24 Year end
i. To Receive consider and resolve acceptance of the audited account.
ii. To complete and sign the Certificate of Exemption
i. To receive the Annual Internal Auditor’s Report 2023/24
ii. To consider recommendations or matters arising from the internal auditor’s narrative report
iii. To complete and sign the Annual Governance Statement 2023-24
iv. To receive and sign the accounting statement 2023-24
v. To receive and consider the bank reconciliation 2023-24
vi. To receive and consider the explanation of variances
vii. To agree the dates for the period of public rights
viii. Audit procedures for 2024/25
Current Year 2024/25
24/25-18 Current Year 2024/25
i. To confirm salary scales for Clerk from the NJC salary scale SCP 23
ii. To confirm budgetary payments such as salary and HMRC payments, direct debits, mowing staff and councillor expenses if these fall between meeting dates.
iii. Financial Report for the period 01 April 2024 to 30 April 2024 with bank statements.
iv. To Resolve Payments as follows:
a/c ref Date To Whom Description £
1 04/04/24 Earth Anchors Ltd 2xbenches for bus stops 39185 £840.00
2 04/04/24 C Barnes M Eastman inv 3728/24 £2,460.00
2 04/04/24 C Barnes M Eastman 3729/24 £1,384.32
2 04/04/24 C Barnes Cut Timber Handmade in Devon £5.68
3 04/04/24 LALC Subscription inv 14347 £173.84
4 19/04/24 J Bavister A4 flyers inv RC26833845 £47.00
5 19/04/24 Clear Council LCO0285 insurance 24/25 £561.39
v. To Note Income received
Date From Details / £
04/04/24 SKDC precept 24/25 £10,490.00
01/05/24 LCC grant for bus shelters £4,690.00
vi. Grant Applications To receive, consider and resolve grant allocations.
24/25-19 Defibrillator to receive, consider and resolve replacement of unit as this is now out of warranty.
24/25-20 Community Orchard - Funding Available to plant new mini-orchards across South Kesteven. To receive, consider and resolve completion of applications to SKDC Community Orchard costs of 5 fruit trees, guards, stakes, fertilisers and spade £357.35.
24/25-21 Planning To receive planning applications since the last meeting and to discuss on going
24/25-22 Persimmons land.
a) To receive update on completion of land transfer of title
b) To consider and resolve to order a skip for the removal of rubbish to clear site
c) To consider and resolve purchase of materials and the installation of ascot fence at the eastern side of the foot path linking to Templeman Drive.
24/25-23 To note Correspondence received from last meeting. – see list below
24/25-24 To receive Items for Future Meetings
Meeting Closure.
To Note Correspondence Received since last meeting
Date From Whom/Subject
13 Mar LCC Right thing right bin
18 Mar SKDC Planning policy consultation events
18 Mar PKF Littlejohn AGAR forms for 23/24
19 Mar SKDC H&S Emergency planning
20 Mar SKDC Notice of election
22 Mar SKDC Taxi licensing policy consultation
22 Mar SKDC Public spaces protection orders survey
25 Mar Cllr. Robins Report post meeting
26 Mar Mark Farrar Wel medical Defib warranty ended
26 Mar SKDC S23/2348 decision notice
27 Mar SKDC S24/0058 decision notice
27 Mar Safer Together Local area priorities
28 Mar SKDC Local plan review small villages
28 Mar Cllr Barnes Bus stop repair invoices
1 Apr Resident Co option applications
2 Apr SKDC Remittance for precept
2 Apr NI Mail MPSF sec of state consultation
4 Apr J Bavister Councillors expenses
5 Apr Microsoft 365 invoice
9 Apr Resident Dead animal in ditch on A6121
13 Apr Resident Persimmon ownership position
16 Apr Election Police and crime commissioner notice
17 Apr Resident Planning information request
18 Apr SKDC Pre election guidance
18 Apr P Holland Resignation
19 Apr Clear Councils Insurance renewal documents
19 Apr LCC LCC roads survey
23 Apr Police STT Newsletter
24 Apr SKDC Roads survey extension 17 May
3 May LALC Invoice