13 May - Parish Council Annual Meeting
To: Cllrs. John Bavister (Chairman), Steve Markahm (Vice Chairman), Lesley Sweeting, Chris Barnes, Kimberley Neal, Karina Neal and Tony Roche.
You are hereby summoned to The Annual Carlby Parish Council Meeting on Wednesday 13 May 2025 at 19:30 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
06/05/2026
The public and media are cordially invited to join this meeting
Agenda
26/27-01 Election of Chairperson
a) Signing of Declaration of Acceptance of Office
26/27-02 Election of Vice Chairperson
a) Signing of Declaration of Acceptance of Office
26/27-03 Confirmation of Parish Councillors
26/27-04 Apologies: to receive any apologies for absence and reasons given.
26/27-05 Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
The meeting will be suspended to conduct the public forum
26/27-06 Public Forum: There will be a public forum when members of the public may ask questions or make short statements on items relating to the agenda below to the Council or suggestions for future meetings.
Closure of public forum and commencement of parish council meeting
26/27-07 Minutes: To approve the minutes of :
a) Parish Council meeting - 03 March 2026
b) Parish Meeting – 09 April 2026
26/27-08 To receive reports from
a)County and District Councillors
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
26/27-09 To appoint any new committees in accordance with Standing Order 4.
26/27-10 To review, agree and adopt the Document Review Schedule (Appendix A – shown below pg.3-4)
Regulation Documents due for review at this meeting: Available on the website https://carlby.parish.lincolnshire.gov.uk
a) Standing Orders - unchanged
b) Financial Regulations - unchanged
c) SKDC Code of conduct - unchanged
d) Inventory of land and Assets Register (in accordance with the annual accounting year end period)
e) Risk Assessment – reviewed
New Documentation for consideration, agreement and adoption.
f) Data Retention Policy
g) Volunteer Policy
h) Model Publication Scheme
i) Wayleave guidance
26/27-11 To note insurance provision from 1 June 2025 with Clear Councils 2nd year of 3 year fix term.
Finance 2025/26 Year End Documentation
26/27-12 To receive, consider and resolve acceptance of:
• Annual Internal Auditors’ Report 2025/26 (Page 4 of AGAR) and to consider recommendations
• To receive and resolve acceptance of the final accounts for the year 2025/26
26/27-13 To consider and approve documents relating to the 2025/26 Annual Governance Accounting Report (AGAR)
i. To complete and sign the internal control objectives
ii. To complete and sign the Certificate of Exemption
iii. To adopt and sign AGAR Statement 2025/26
iv. To adopt and sign the Accounting Statements 2025/26
v. To adopt the bank reconciliation 2025-26
vi. To adopt the explanation of variances
vii. To adopt the reconciliation between Box 7 & 8
viii. To agree the dates for the period of public rights 3 June – 14 July 2026
ix. To agree Audit procedures for 2027/28
Current Financial Year Accounts 2026/27
26/27-14
i. To consider and resolve salary scales for Clerk from the NJC salary scale SCP 23
ii. To consider and resolve budgetary Contractors and payments if these fall between meeting dates. (Appendix B - see below pg.4)
iii. Financial Report for the period 01 April 2026 to 30 April 2026 with bank statements.
iv. To Resolve Payments as follows:
Ref Date To Whom/Description
1 28 Apr Lloyds Bank/bank charges £4.25
2 30 Apr LALC/membership £190.18
v. To Note Income received
Date From Whom/Detail
3 Apr SKDC precept £11,162
18 Apr SKDC grant balance £2000
26/27-15 To confirm Parish Council meeting dates for 2027 : 5 January, 2 March, 6 April Annual Parish Meeting, 12 May, 7 July, 8 September and 9 November
Scheduled 2026 Meeting Dates: Wed 8 July, Wed 9 September, Tues 3 November
26/27-16 Planning To receive planning applications since the last meeting and to discuss on going
26/27-17 To note Correspondence received from last meeting. – see list below pg.4
26/27-18 To receive Items for Future Meetings
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APPENDIX A (PDF)
CARLBY PARISH COUNCIL DOCUMENT REVIEW SCHEDULE
APPENDIX B
List of Payments and Contractors
- S Gresty
- Lloyds Bank
- HMRC
- PCC Carlby parish
- All Councillors
- Carlby Playing Fields
- Carlby Bowls club
- Clear Council
- Microsoft 365
- ACR Computers
- Cloud Next
- ICO
- PD Wilkinson
- Michael Johnson
To Note Correspondence Received since last meeting
Date/ From Whom /Topic
- 24/2 SKDC DPI reminder for cllrs
- 26/2 SKDC Planning S26/0066 application
- 27/2 UK Prosperity Fund Remittance advice
- 5/3 Resident Meeting recording
- 6/3 Microsoft Subscription renewal
- 6/3 RCC 2025/1670/MALDIS
- 13/3 SKDC Planning policy notification
- 16/3 SKDC Draft design code engagement workshop
- 17/3 Elite pest Solutions Contract services
- 17/3 SKDC Planning S25/2288 requirement 11
- 17/3 SKDC Planning S26/0092 requirements 6
- 22/3 M Johnson Invoice groundworks
- 24/3 PKJ Littlejohn Year end
- 27/3 SKDC Stamford town of culture
- 27/3 Stamford TC Bid of town of culture
- 5/4 Microsoft Subscription renewal
- 21/4 SKDC Remittance advice
- 21/4 Stamford TC Civic dinner
- 29/4 LIVES Request for funding
- 5/5 SKDC D Day walks
- 6/5 SKDC Foster care fortnight