Policy - Grant Awards
CARLBY PARISH COUNCIL
Parish Clerk: Sarah Gresty clerkcarlby@gmail.com 07718900848
Carlby Parish Council, c/o Village Hall, High Street, Carlby, PE9 4LX.
GRANT AWARDS POLICY
Last Reviewed : 22 May 2024
1. Introduction:
a) Carlby Parish Council will consider grants from voluntary groups or charitable organisations in compliance with Section.137(4)(a) with the Local Government Act 1972 for Parish Councils in England which is limited to an allowable amount calculated yearly by the Department for Levelling Up, Housing and Communities.
b) To qualify for an award the applicants must demonstrate that any funding received from Carlby Parish Council will benefit the Parish, or residents of the Parish.
c) Grant applications should be submitted by 30 October in the year before the Grant payment.
d) Grant applications will usually be considered by the full Carlby Parish Council, at its meeting in January each year.
2. Applications will be considered for the following purposes:
a) For purchasing equipment either in part or in full.
b) For the funding of transport that will enable group members to take part in a group trip or outing regardless of their incomes.
d) For activities that raise the profile of the area.
e) To assist with the running costs of a viable group.
e) For the provision of recreational facilities.
3. Conditions:
a) Grants will not be awarded to individuals.
b) The award must be used for the purpose for which the application was made.
c) A representative of the group or organisation making the claim must be prepared to attend a Parish Council Meeting to discuss their project, if required.
d) If the group is unable to use the funds for the stated purposes, all monies must be returned to Carlby Parish Council.
e) All awards must be properly accounted for and evidence of expenditure should be provided, if required.
f) Donations to Registered Charities in response to general fundraising appeal may be considered if there is a benefit to residents of the Parish.
g) Organisations must submit their previous year’s account with the application.
h) This policy may be amended at any time by Carlby Parish Council following a motion having been published on a Meeting Agenda beforehand.
4. Eligibility
a) Any Charity, Voluntary Group or Community Organisation operating within the parish.
b) Agencies that operate within the Parish and are of benefit to the local community, with the following proviso:
Carlby Parish Council will not fund activities that it considers to be the responsibility of a Statutory Authority eg South Kesteven District Council/Lincolnshire County Council.
5. Submission of Application:
a) Applications must be submitted to the Parish Clerk by 31st October for consideration in the following year’s budget (financial year April-March). The Parish Clerk’s contact details are shown at the top of this document.
b) The application form must be completed in block capitals
c) The applicant should retain a copy of the form.
CARLBY PARISH COUNCIL APPLICATION FORM
Parish Clerk: Sarah Gresty clerkcarlby@gmail.com 07718900848
Carlby Parish Council, c/o Village Hall, High Street, Carlby, PE9 4LX.
Please complete in all sections.
Should you wish to expand on a question please enclose additional information separately.
Only one project per application. Declaration at end of form must be signed and dated.
Monies awarded can only be spent on project applied for and should be spent within 12 months of receipt.
When completed please return this application form to the Clerk.
1. Your organisation
Name of organisation
Contact name
Position in organisation
Address for correspondence
Preferred contact No.
Email address
Bank Account Details
Account Name
Sort Code
Account Number
2. Details and purpose of the organisation
Brief description of your organisations aims
What age groups do you cater for?
Is your organisation a registered charity?
3. About the project
Please give details of your proposed project and what you wish to use any grant awarded for? Please continue on a separate page if you wish.
What is the total project cost?
How much is this grant application for?
Have you received or applied for funding from any other source for this project?
4. Financial details
Do you receive funding from other sources and if so who?
Please supply a copy of your club or organisation most recent accounts
Reason for non submission:
Please complete the following declaration
I declare that the information given is correct and agree to adhere to the conditions laid out in Carlby Parish Council’s Grant Aware Policy.
On behalf of____________________________________________________
I accept the conditions in Carlby Parish Council’s Grants Policy
Signed_______________________________ Date_____________________
Position in organisation___________________________________________
With your submission:
I enclosed copies of quotations YES/NO (please circle where applicable)
Copies of other supporting evidence/document YES/NO
Copy of group accounts YES/NO
Please note completion of this form does not necessarily mean that a grant application will be successful in part or whole
For Carlby Parish Council use only
Date of meeting at which application considered
Signature of Parish Council Chairman
Minute number of decision