Publication Scheme-Reviewed 17/5/2023

Information available from Carlby Parish Council under the model publication scheme


Information to be published

How the information can be obtained


Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)


This will be current information only

hard copy




Per A4 sheet

Who’s who on the Council and its Committees



Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))




Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year




hard copy



Annual return form and report by auditor



Finalised budget






Borrowing Approval letter (N/A)



Financial Standing Orders and Regulations



Grants given and received



List of current contracts awarded and value of contract



Members’ allowances and expenses



Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)



(hard copy or website)


Current targets



Annual Report to Parish or Community Meeting (current and previous year)



Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum



(hard copy or website)


Timetable of meetings (Council, any committee meetings and parish meetings)



Agendas of meetings (as above)




Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.



Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.



Responses to consultation papers



Responses to planning applications



Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only


(hard copy or website)


Policies and procedures for the conduct of council business:


Procedural standing orders

Committees (n/a)

Delegated authority in respect of officers (in Standing Orders)

Code of Conduct





Equality and diversity policy

Health and safety policy – Risk Assessment policy covers.

Complaints procedures (including those covering requests for information and operating the publication scheme)




Information security policy – data protection



Records management policies (records retention, destruction and archive)



Data protection policies



Schedule of charges )for the publication of information)






Class 6 – Lists and Registers


Currently maintained lists and registers only


(hard copy or website; some information may only be available by inspection)


Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)



Assets Register



Register of members’ interests



Register of gifts and hospitality






Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)


Current information only


(hard copy or website; some information may only be available by inspection)


Seating, litter bins  and lighting



Bus shelters



Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above







Contact details:



Sarah Gresty,Tar Cottage, Ryhall Heath, Stamford PE9 4EF   Tel: 07718900848


For website information:







This describes how the charges have been arrived at and should be published as part of the guide.






Disbursement cost

Photocopying @ 50p per sheet (black & white)

Actual cost *


Photocopying @ 50p per sheet (colour)

Actual cost

Travelling time

If not available




Actual cost of Royal Mail standard 2nd class



Or as necessary





By email

10p per item sent







* the actual cost incurred by the public authority