Governance Documents

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

hard copy

website

Per A4 sheet

Who’s who on the Council and its Committees

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year

hard copy

Annual return form and report by auditor

Finalised budget

Precept

Borrowing Approval letter (N/A)

Financial Standing Orders and Regulations

Grants given and received

List of current contracts awarded and value of contract

Members’ allowances and expenses

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

Current targets

Annual Report to Parish or Community Meeting (current and previous year)

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

Timetable of meetings (Council, any committee meetings and parish meetings)

Agendas of meetings (as above)

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Responses to consultation papers

Responses to planning applications

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committees (n/a)

Delegated authority in respect of officers (in Standing Orders)

Code of Conduct

Equality and diversity policy

Health and safety policy – Risk Assessment policy covers.

Complaints procedures (including those covering requests for information and operating the publication scheme)

Information security policy – data protection

Records management policies (records retention, destruction and archive)

Data protection policies

Schedule of charges )for the publication of information)

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Assets Register

Register of members’ interests

SKDC

Register of gifts and hospitality

SKDC

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

Seating, litter bins  and lighting

SKDC

Bus shelters

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 50p per sheet (black & white)

Actual cost *

Photocopying @ 50p per sheet (colour)

Actual cost

Travelling time

If not available

Postage

Actual cost of Royal Mail standard 2nd class

Postage

Or as necessary

Other

By email

10p per item sent